Rules, Garden Keys & Tradesmen Access


TREE CLIMBING IS STRICTLY FORBIDDEN:

Our most fragile trees are: the Magnolia in the north-west part of the garden and the Lilac tree, grafted with a privet at the bottom of it, is one very rare example of its kind in London and is found in the children's area. The latter has a knot in the trunk and a support that is frequently taken away by the children and discared somewhere else in the garden. The branch is low and children love to sit or swing on it. This is a no-no, please don't let your children do this.

May we remind you that tree climbing is not allowed anywhere in our garden as a rule and that we have provided the children with a climbing frame and a monkey ladder attached to the hut in the children's area. The equipment is to be used by young children (under parental/adult supervision) and is not meant for grown up children, adolescents or adults. The Gledhow Gardens Committee declines all responsibility for accidents occuring as a result.

AMENDMENT TO BYE-LAWS 4: 

NO BALL GAMES CAN BE PLAYED IN THE GARDENS


Garden Guidelines & Rules: 

First and foremost, welcome to our garden.

In the interest of all concerned here are a few guidelines that we hope you will follow to make our garden an even more enjoyable place for all the residents.

  • Drinks: Adults are welcome to enjoy the garden at all times. Discretion should be exercised when the hour is late whilst enjoying a drink in the company of friends. We would ask you kindly to remove all cans or bottles and remnants of food when you leave.
  • Cigarette butts: In the interest of safety please do not leave cigarette butts on the paths and lawns. Portable ashtrays could be brought with you to the gardens if you are a smoker.
  • Mobile Phones: The use of mobiles should be discreet at all times. Pacing under people’s windows is inconsiderate particularly at weekends, late at night or in the early morning whilst being on mobiles.
  • Children: In accordance with Bye-Law 11, we are asking parents to make sure that children under the age of 7 are supervised at all times.
  • Hours of Play in the garden: During the day and after school times children have unlimited use of the garden, subject to the general rule (Bye-Law 11) that children are not to make undue noise. However, we would like you to respect the 8pm watershed hour at which point the residents are entitled to expect quiet throughout the garden. Accordingly, there is a restriction on all loud and energetic games whatever the age of the children before 10am at weekends after the watershed hour.
  • Night time play in the garden: Please do not let your children play in the garden at night. It is unsafe and invariably creates an unacceptable level of disturbance.
  • Use of the Children’s play area: Because of the noise it creates, please note that the play area should not be used after the 8pm watershed at weekends nor before 10am as mentioned above.
  • Adolescents are not to sit in the hut as it is not meant to support their weight. They are not to smoke in there and litter the ground with cigarette butts, this is an area for young children.
  • DO NOT PUT GRAFFITI ON OUR BENCH PLEASE.


How to obtain your Garden Key for the Gledhow Gardens Enclosure

  • Only one key is provided per flat.

  • The deposit for the key is £100. Each key is registered in your name and is engraved with a unique number. A receipt will be provided to you when you collect your key. Please make your cheque to The Gledhow Gardens Garden Committee.

  • How to obtain your key: Residents wishing to obtain a garden key must be registered with the Town Hall for Council Tax and be in possession of a valid Council Tax bill for the Tax year. You will have to read all the Rules, Garden Guidelines, Garden Parties Guidelines and download the Bye Laws. Having done so, please write at the bottom of the page, "I have read these guidelines, rules and Bye-Laws and will strictly follow them". Date and sign your statement on the second downloadable form provided and return it with your Bye-Laws to the Secretary. Please make an appointment prior to collecting your key.

  • Proof of Entitlement to the key: Together with the council tax bill, further proof of identity will be required at the time you collect your key to ensure that you are a bona fide resident. These proofs include passports or driving licences. As a tenant, a copy of your Rental Agreement needs to be seen on the day and a copy provided if possible.

  • Loss of the garden key: You are required to report the loss of your key to the local police and the Secretary of the garden Sub-Committee. A replacement key can only be issued if you follow these steps. Garden keys are protected by a licence & patent which prevents keys from being duplicated.

  • Replacement of the key: Residents will be liable to pay £25 administration charge in addition to providing a further £100 deposit for the new key. The deposit is only refundable upon return of the key and its original receipt.

  • Please, do not pass your key to a friend when leaving the area or selling your property. Do not lend your key to a friend even if you are residing in Gledhow Gardens; your guests can only be in the garden if you are there yourself. The key is to be returned to the Secretary of the garden Sub-Committee. Do not return the key to the Landlord or the Estate Agents involved in your rental. When a person not entitled to use the garden is found in possession of a garden key, the Committee may change the existing lock on the gate, creating unnecessary expenses for the residents and great inconvenience to all. Do note that according to the Kensington Improvement Act 1851, tenants have to be on the square for a full year before being entitled to a garden key and vote at the AGM.

  • The Secretary can be contacted via the contact page or by e-mail at: info@gledhowgardens.org.uk -- Please kindly remember that we do manage the garden on a voluntary basis and avoid contacting us at the weekend unless it is an emergency. Thank you.

Parties In The Garden – Guidelines

In the interest of all the residents it has been decided that:

  • Parties: The Committee has agreed that there should be no more parties at the weekends due to noise disturbances. This guideline applies to both adults and children’s parties. 

  • Application for a Party: Requests for all parties should be addressed to the Secretary or the Chairman 14 days in advance, either via our email: info@gledhowgardens.org.uk or by letter to: The Secretary, 30 Gledhow Gardens, London SW5 0AZ, whichever is the most convenient for you.

  • Schedule and duration of parties: No parties allowed at weekends as stated above, so as to preserve the peace and quiet enjoyment of the garden for all its residents. No parties to exceed two and a half hours (2 1/2h) including clearing time, respecting the watershed hours of 8pm as set in our "Garden Guidelines and Rules".
  • A returnable deposit will be required and retuned providing no damage to the garden occurred. The deposit will be worked out prior to permission being granted and depends on the number of people attending.
  • No Barbecues allowed in the garden: No fires or barbecues are allowed in the garden (Bye-Law 12) although you are very welcome to bring food and drinks with you to the garden. Remnants of food, empty cartons and bottles must be removed from the garden. Please note there are no bins in the garden because of problems with foxes and rodents. We would ask you to exercise care with broken glass and to let us know of any incidents so we could ensure that pieces of broken glass are removed for the safety of all. 

  • Music: As per our Bye-Law No. 2, no music may be played in the garden except during the summer party organised by the sub-committee for the residents.

The Gledhow Garden Management Sub-committee wishes you a good and enjoyable party on your authorised date.


Managing Agents & Tradesmen

All works scheduled for buildings abutting to the garden will require a deposit of £2,500 prior to scaffolding being erected on the property boundaries. The companies undertaking works need to show their insurance for damages and third party liability. A further non-refundable £400 must be paid for administration fee.

All surveyors needing to borrow a garden key to give access to their scaffolders and other tradesmen will be required to pay a £250 deposit for the key. This deposit will be returned upon return of the key. If the loss of a loaned garden key to tradesman, scaffolders, surveyors or managing agents occurs, the £250 deposit will be lost.

Scaffolding deposit will be returned on completion of the job, once the said scaffolding is taken down and the area properly cleared of builders/decorators remnants, provided of course that no damages have occurred to either plants, trees, border tiles or railings. Damages will be calculated as and if they occur. The Agents in charge will require five working days prior to delivering the key back and another five working days will be required before returning deposits to allow the person in charge to inspect and submit their report to the Gledhow Gardens Committee & The Gardening Contractor for assessing damages if any.

Please contact:   To be advised soon.     Telephone number: To be advised very soon.

Address to collect keys: Will be given when you make an appointment. In the meantime contact the Gledhow Gardens Garden Committee via our "contact" link or by e-mail at info@gledhowgardens.org.uk

Important note for surveyors & managing agents in charge of repairs or refurbishment:  Please strongly brief your workers about not leaving the garden gates opened and unattended. Ensure that all builders and decorators leftovers have been taken away on completion of the works.

Do not put empty paint cans and used brushes, planks or other builders' refuse in the gardeners' shed area. Thank you.


Film Crews & Photographers

Film Crews, their companies and all professional photographers require written consent from the Garden Committee prior to filming or photographing in our communal gardens be it for artistic or commercial filming purposes. All should be duly insured with a third party liability insurance.

The deposit and retainer required will depend on the number of days granted for the authorised filming/photographing.

Please contact us to get a quote and obtain approval using our e-mail address on the contact page. 

 

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